Artist participation is by Invitation and Expression of Interest (EOI).

a. Invited Artists (Bypass the EOI process)

Selected artists will have received an official invitation by the end of July in the year prior to the exhibition. This invitation includes key dates and a link to the Registration Form, which must be submitted by the deadline specified in the email.

• These invited artists do not need to complete an Expression of Interest (EOI) form and will bypass the EOI process.

b. General Expression of Interest (EOI) All other artists, including new applicants and those who have previously exhibited but were not directly invited for this year's exhibition, are invited to submit an Expression of Interest (EOI) during the open call period from the beginning of August until the end of October. ​

• The EOI Form must include a short artist biography, images of the work intended for exhibition, and links to a portfolio or social media showcasing recent work.

• The Art Committee will review all EOIs and notify successful applicants who are invited to proceed to the full Registration Form.

We encourage artists to submit EOIs of artwork they intend to exhibit to avoid issues with discrepancies during registration. However, we understand that this is not always possible and while images submitted in the EOI do not need to be the exact works, they should represent the style of work you intend to exhibit since artworks are selected based on size, colour palette, subject matter, and medium, so a significant change could result in the registered artwork not being accepted.

We ask that artists submit EOIs with recent work, preferably completed within the last 1-2 years. Submitting older works may result in the EOI not being accepted.

The selection committee reviews each EOI based on size, style, medium, subject matter, and how well the work aligns with the exhibition’s vision and theme. As well as whether the artist has exhibited the previous years. The committee aims to curate a diverse collection each year, which may influence selection.

To provide opportunities for a wide range of artists, priority is generally given to new artists each year, though some exceptions may apply. Artists are allowed to submit an EOI annually, but previous participation may impact the selection.

The Art Committee generally includes 7–11 active members, though this number can vary each year. Members consist of staff, parents, and alumni who share a deep love for art, with some bringing backgrounds as artists, jewellers, and arts professionals. New members are always welcome to join.

All artists are welcome to submit an EOI each year. Our aim is to curate a balanced and diverse exhibition that showcases a mix of returning and new artists. While we are mindful of providing opportunities for artists who haven’t exhibited recently, we also value the inclusion of past exhibitors whose work continues to align with the exhibition’s vision and standards.

After reviewing all EOIs, the committee will notify applicants sometime in November regarding acceptance. Successful artists will then be invited to register the specific artwork(s) for the exhibition.

If your work is not selected, it may be due to factors such as:

• Artwork Date: Preference is given to more recent artworks (created within the last 1-2 years).

• Photo Quality: Submit clear, front-view images that fully showcase your artwork. Avoid cropping.

• Subject Matter: Please be aware that certain themes or content may not be suitable for all audiences

• Space Limitations: Limited space for categories like glass, sculpture, and jewellery makes selection in these categories highly competitive.